Office Manager

The Office Manager is responsible for overseeing the administrative office for the Hartford Parking Authority by managing vendors, maintaining supply and equipment inventory, processing payroll and associated benefits, maintaining employee records and documentation in compliance with municipal and state regulations, and other tasks as needed.

This is a vital role within the organization that requires a highly organized individual with impeccable attention to detail, strong multitasking abilities, and the ability to work independently.

This is a full-time exempt position with hours subject to the needs of the organization. While the HPA administrative office has standard hours of Monday – Friday from 8am to 5pm, this role may require work outside of scheduled business hours, including City and community events, professional conferences, and its regular monthly Board meeting on the fourth Tuesday of the month.

Hartford residents are strongly encouraged to apply.

A background check is required as part of HPA’s standard hiring practices.

Responsibilities

Specific duties include the following:

• Management of vendors and vendor relationships, both ongoing and for special projects as needed.
• Management of staff, administrative office, and facility equipment and supplies, including monitoring of inventory levels, timely and cost-effective replenishment, and placement of special orders as directed by Executive Management.
• Preparation and distribution of employee onboarding and offboarding packages; process onboarding and offboarding materials.
• Processing of biweekly employee payroll, including allocations for health and retirement benefits and tracking of overtime, accrued PTO, and floating holidays.
• Preparation of boardroom for internal staff meetings, external stakeholder meetings, and board meetings, including supplies and catering as required.
• Maintenance of physical and electronic employee and vendor file databases.
• Planning and coordination of employee and office enrichment activities, including training and development opportunities, staff meetings, team-building initiatives, and event planning.
• Administrative support for Executive Management and back-up support for the Citation Management Clerk and Administrative Assistant as needed.
• Additional duties as assigned.

Experience & Skills

• Associate’s degree in business administration, public administration, or a related field preferred.
• Minimum of 3-5 years of experience in office management or office administration. Payroll experience preferred, but not required.
• Proficient with Microsoft Office Suite. 
• Excellent organizational, time management, and multitasking abilities.
• Strong attention to detail and problem-solving skills.
• Ability to work independently with minimal oversight.
• Ability to communicate effectively verbally and in writing; bilingual Spanish preferred.
• Experience handling confidential and sensitive information with discretion.

EEO Policy

The Hartford Parking Authority provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all employees and applicants, as well as contractors, interns, volunteers, and any others conducting business with or on behalf of the Hartford Parking Authority. It applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.